Meeting called to order at 4:00pm
In Attendance: Jack Keeley, Jay Harter, Dom Aleardi, Michael Pincus, Judy Jurgan and Janet Burgess
Reading of the January minutes was waived.
MASTER ASSOCIATION
Community Center: A survey was taken to determine the items residents are interested having in the Community Center addition. The most requested item was a fitness center.
Covid Update: HM is following the guidelines of the State. The Paoli Room holds 12 people and the maximum number allowed is 10%, which is 1.2 people! There are a few villages still holding meetings at the Community Center and they are doing them in the 1st floor main room.
Drainage Problems: There are several villages having drainage problems, Springton, Devonshire, Chatham and Merrifeld. The MA is getting proposals to repair the problems of water going into villages from the golf course.
Sports Group: The MA approved moving the Bocce and Shuffleboard courts over to the grassy area next to the Wood Shop. The area where the Bocce courts were previously located may be used for a outdoor restroom. They are also planning to put some bushes and trees there on Chandler by the sports area to provide some privacy from traffic.
Sunoco Pipeline: They are done by Quaker and working with the MA to get the area where Quaker abuts Boot Rd. redone to provide privacy. They can only have 6 feet of dirt on top of the pipes. The MA would like an earthen berm between Quaker and Boot so this may be a problem.
Treatment Plant & Lagoon: The studies are done and they are waiting for the results. They are going to try to prevent the odor that comes from both areas in the summer when it is warm. Primarily it is a matter algae and getting air into the water. They don’t know what it will cost and they are waiting for the results
Dog Park: There was a discussion about a dog park. There isn’t a large enough area that would allow use by a large number of dogs. They are looking at the area to the left of the Stop sign after driving into the Mill from the main gate, near the golf tee. It would only allow 1 dog there for 15 minutes. A reservation would be needed. The request was considered due to a number of inquires from dog owners, but was not found to be viable,
Community Center: The preliminary plans are not yet complete. They will be in the next couple of weeks and we may have copies by the next meeting.
Financial: We did have income of $4,100 but were short of our $10,000 goal. We had two surprises: The utility company AQUA gave us a bill for $3,200 because one of our meters was not functioning. It apparently did not function for 18 months. I reviewed charges for this meter and we were charged minimum charges of $50 for those 18 months. The meter in question is located outside of unit 602. The other surprise was snow expense. We were billed over $7,000 and did have $4,000 budgeted. Therefore instead of 10,000 income we had $4,100 as noted. I do not believe we have to make any adjustments or assessments for this small amount. Mike Pincus knows someone at the water company and he will call him to discuss the $3,800 bill and see if we can get a reduction.
2019 Audit: There were no big problems but there were several bills that did not get paid on time, so we made an adjustment for them.
Architectural: We will be having a meeting with the committee and I should have a report at the next meeting. Jeanette contacted Jack to let him know that she will be needing a new awning this year. We had chosen a new color for awnings but the awning company told her that the one we chose shows dirt very quickly. He proposed a number of other colors. She is getting samples from him and maybe we can take a look at them at the next meeting.
Welcome Committee: Unit 525 was sold, going to settlement in March. We have no information on the buyer. Units 538 and 556 will be on the market soon.
Pool Committee: Dom received a proposal from Curt Varallo for a new gate and latch. The amount is $1,100. The gate will be aluminum with a magnetic lock. He will put support posts into cement. The proposal was approved by council.
Updating of security boxes: We are okay for now. The problems in our village are mostly due to dead batteries.
Monthly Digest & Guide: Wednesday a decision will be made as to whether we deliver the March Guides or trust the PO to deliver them.
Walking Path: There will be a discussion on Channel 970 or 971 regarding the trail. They are still looking at taking 3 feet from each side and making a “walking lane” on Franklin’s side of Chandler. The MA promised us a proposal. They never provided any proof that they are legally able to proceed with the trail on Franklin’s side without our permission. They need to prove that the walking trail is an improvement. Unfortunately the attorney representing the insurance has recommended a walking trail as walking in the street past Franklin is a hazard.
Snow removal: Jack advised HML not to come back after they have plowed and shoveled for the purpose of moving the snow. They will come by in the evening and spread salt so the snow runoff doesn’t all freeze.
Annual meeting will be done on Zoom. Mike and Jack are running for council this year. Next council meeting is scheduled for 3/8/21.
Meeting adjourned at 4:45PM